Creating Recurring Invoices in Advisor's Growth

Creating Recurring Invoices in Advisor's Growth

Recurring billing or invoicing allows your customers to automatically pay without needing to manually enter payment details for every transaction. This is particularly useful for subscription-based services or products. Here’s a step-by-step guide to setting up and using recurring invoices.

Step 1: Create a New Recurring Invoice

1. Navigate to Payments > Invoices.

2. Click the + New button in the top right corner and select New Recurring Template.

3. You will be directed to the Recurring Invoice Builder. You can rename your template by clicking New Recurring Template at the top.

Step 2: Customize Frequency Settings

1. Set the frequency for when the invoices should be sent (Daily, Weekly, Monthly, or Yearly).

2. Specify intervals, such as sending an invoice every 3 days or once a month.

3. Choose the start date and the conditions for ending the invoices:

   • Never: Sends invoices indefinitely.

   • By: Stops sending invoices after a specified date.

   • After: Ends after a set number of invoices.

4. Optionally, select how many days in advance the invoice should be sent.

Step 3: Customize the Invoice

1. Upload your logo by clicking Select a File.

2. Add a client by clicking + Add a Client, selecting an existing client, or creating a new one.

3. Select the products your client will be billed for using + Add an Item. You can adjust price and quantity.

4. Add any notes or terms in the Add Notes/Terms section.

Step 4: Save and Schedule the Invoice

1. Press Save if you are not ready to schedule the invoice.

2. To finalize the invoice, press Schedule and confirm in the pop-up window.

   • Note: Once an invoice is scheduled, you cannot edit it. If changes are needed, delete the invoice and create a new one.

3. Auto Payment options can be set up during this step.

Setting Up a Setup Fee in Recurring Invoices

Advisor's Growth allows users to add a setup fee alongside recurring charges in a single invoice, streamlining the billing process.

• Create a product with a recurring price type and include a setup fee.

• The first invoice will show both the setup fee and the recurring charge. Subsequent invoices will only show the recurring charge.

Enhanced Features

1. Product Description Management: Edit product descriptions directly within invoices.

2. Autofilling: Autofill contact and payment information to expedite processing.

3. Prominent Invoice Naming: Edit the invoice name in the Send Invoice popup.

4. CC and BCC Integration: Include stakeholders in invoice emails via CC and BCC fields.

Managing Invoice Status

Check the status of recurring invoices:

• Sent: The invoice was sent to the customer.

• Overdue: The invoice is unpaid after being sent.

• Paid: The customer has completed the payment.

• Not Sent: There was a system error, and the invoice needs to be resent.

Canceling Future Invoices

To stop sending recurring invoices:

• Select End from the Actions dropdown on the Recurring Invoices page, or

• End the recurring invoice from within the builder by using the 3-dot dropdown menu.

Pro Tips

• The Recurring Templates page lists all created templates. Each template generates and sends individual invoices according to its frequency settings.

• Recurring invoices can be automated via Workflows.

• Only recurring products or services are eligible for recurring invoices.