How to Block Off Time in Your Calendar

How to Block Off Time in Your Calendar

Blocking time in your calendar is essential when you’re unavailable, out of the office, or have an external commitment. This feature also lets you manage blocked time for other users. Follow these easy steps to block off time in your calendar or another user’s calendar.

Step 1: Setting Up Blocked Time

1. Access Your Calendar
   Go to the Calendars section.

2. Select the Calendar
   Choose the calendar you want to block time for.

3. Choose the Date and Time
   Click on the date and time you want to start blocking time as unavailable. A pop-up window will appear with two options.

4. Add Blocked Time

   • Choose the “Add Blocked Off Time” option.

   • From the dropdown menu, select the user whose calendar you want to block time in.

5. NOTE: You can switch between users’ calendars using the dropdown in the top right. Even if you’re viewing one user’s calendar, you can choose to block time for another user by selecting the correct user in the pop-up. For example, you might be viewing John’s calendar but choose to block time in Sally’s calendar.

6. Complete the Details
   In the pop-up window, fill in the necessary details, including:

   • Timezone

   • Start and end date/time

   • Title and description (optional)

7. Save the Event
   Click “Save Event” to confirm the blocked time in the calendar.

This guide gives a clear, step-by-step process for blocking time while highlighting key details, making it easy for users to follow.